Branch Institutional Development Coordination
To render a Learner Transport Support Service within the Education District.
R 321 543
per annum
3 years post matric qualification plus 2 years’ relevant administrative experience. Valid code B drivers licence.
Administer the Learner Transport Scheme (LTS) applications process for new and existing Learner Transport routes. Receive learner transport applications with the Circuit Manager’s recommendation. Maintain a database / register of the received applications for tracking purposes.Verifies the correctness of the information in the application including the verification of learner details on CEMIS. Provide a detailed route map with verified distances and Geographic Positioning System (GPS) coordinates for new learner transport routes and extensions / curtailments of existing routes.Request and attach additional written motivation where learners are transported past the nearest school/s.Present the completed applications to the relevant district manager/s and District Director for the final recommendation. Record management function with regards to LTS. Open a separate file for each LTS route as per District File Plan.File all relevant correspondence in route files.Maintain a database of the expiry dates of all LTS contracts and ensure the timeous submission of the application for the re-advertisement of expired contracts.Facilitation of bi-annual vehicle testing. Ensure the timeous testing of all approved learner transport vehicles. Timeous submission of monthly vehicle testing schedules and reports to the relevant district manager and head office component. Payment of monthly claims. Oversee the timeous processing of monthly claims received from principals/ learner transport contractors. Verify the correctness of each claim and submit the claims for payment. Ascertain whether all principals/ learner transport contractors submitted their claims and issue a written request where claims were not timeously received. Maintain a database of claims received and processed. Report monthly on the prescribed template to the relevant district manager and head office component. Monitoring of Learner Transport Schemes Quarterly identify and inspect a pre-determined number of learner transport routes with respect to general condition of learner transport vehicles, overloading, roadworthiness, valid licences and general compliance to contract conditions.Inform the principals/ learner transport contractors in writing of non- compliance with an instruction to comply within a predetermined due date. Attend to learner transport complaints received from schools and other relevant stakeholders. Conduct unannounced learner transport route inspections where required. Ensure that the database for learner transport complaints received is maintained and updated.Identify and report on cases of non-compliance and follow due process.Report monthly on the prescribed template to the relevant district manager and head office component.Supervisory functions. Motivate, train and guide staff to achieve and maintain excellence in service delivery.Manage the performance, evaluation and rewarding of staff. Promote sound employee relations.Manage and promote the maintenance of discipline.Perform all the supervisory tasks with regard to the section.
Knowledge of National and Provincial Legislation, Policies and guidelines. Knowledge of the National Road Traffic Act (Act 93 of 1996) and Regulations, Knowledge of Western Cape Provincial School Education Act, 1997 (Act 12 of 1997). Knowledge of the National Learner Transport Policy (June 2015) Knowledge of the Western Cape Education Department Learner Transport Policy. Knowledge of Contract Management. Knowledge of SCM. Knowledge of the process for the testing of vehicles. Knowledge of information management systems (including GIS). Knowledge of financial administration processes. Knowledge of the Standard Operating Procedures (SOP) Manual for Learner Transport Schemes (LTSs) (2015)
Written and verbal communication in 2 official languages of Western Cape . Organising and planning. Numeracy. Computer literacy. Recordkeeping. Interpersonal
Mr J Benjamin 023 348 4600 (Cape Winelands EDO)
Helpdesk - 0861 923 322
How to apply
Job applications received via e-mail, fax, or hand delivered will not be considered. All job applications must be submitted on-line via the WCED website, E-Recruitment for Educators.

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