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ADMINISTRATION OFFICER: E-LEARNING ADMINISTRATIVE SUPPORT OFFICER
Branch Curriculum And Assessment Management
DIRECTORATE: E-LEARNING
CAPE TOWN
7
R 261 372
per annum
1 year post matric qualification. At least 2 years’ relevant administrative experience. Proficiency at least in two of the three official languages [English, Afrikaans, isiXhosa]. Recommendations: Valid driver’s license. Experience in web development, instructional design, administration of online platforms or digital environments will be an advantage
1. Provide administrative support eLearning project office: Assist management support staff in all administrative duties. Liaise with the different units at head office and districts with respect to administrative aspects related to e-Learning. Develop and maintain processes and systems that will contribute towards improving efficiency in the office. Work within the established systems to perform all core functions effectively, efficiently and timeously. Obtain inputs, collate and ensure that effective records are kept of the activities and resources related to all the eLearning projects. Assist with all aspects of administration of projects, e.g. database of training, digital resources, R&D reports. Keep a meaningful correspondence and filing system for easy access. Assist with any other tasks that contributes to the functions of eLearning Directorate as delegated by the Director and CES/Deputy Director. Administer and keep records of office assets, S&T claims and travel, incl. Government transport (GG) applications . Coordinate logistical arrangements for meetings when required. Prepare brief notes for meetings as required. Draft Project-related documents as required. General administrative duties (e.g., data capturing, opening files, keeping records, taking minutes of meetings, uploading information on various online systems.) 2. Provide support to eLearning portfolios: Enabling Environment: Assist with all processes for the preparation of documentation for procurement of ICT equipment, hardware and infrastructure rollout; assist with project rollout progress; follow through on queries; assist with data capturing; other general administration tasks; assist with the communication to districts and service providers. Capacity Building Environment: Assist with training claims, queries, setup and preparation for online training; communication on training schedules, registers; Administrative support to DCES in charge of social media platforms; Conference logistical; booking of conferences; assist with the writing of submissions; checking and verifying of contract management processes and portfolio of evidence; Digital Online Resources and platforms: Provide administrative assistance for the digitization of content, uploading to online platforms, first-line support to officials and users on various online systems, responding to questions; creating of accounts and reset of passwords. Apply relevant knowledge/skill to Web presence, development and growth of online platforms and digital environment Liaise with internal and external stakeholders. 3. Reporting and Administration : Regularly inform CES, Deputy Director, DCES and Assistant Directors of any problems related to the core functions. Report on risks, trends and general Frequently Ask Questions (FAQ). Obtains, inputs, collates and compile reports, e.g. progress reports, monthly reports as required. Assist with any other tasks that contributes to the functions of the E-Learning directorate as delegated by the CES, Deputy Director and Director. Administrative support to various contracts with Service Providers (e.g. Maths Curriculum Online, ePortal, LAN)
Knowledge of procurement processes, requisition processes. Knowledge of Public Finance Management Acts (PFMA, SITA). Knowledge of eLearning Vision, White paper 7
Computer literacy specifically in Web development, Online and Digital platforms. Communication specifically in Social Media with excellent Oral Skills. Analytically and systems thinking ability. Be able to work as part of a team. Report writing. Sound administration. Good organisational skills
Mr C Walker (021) 467 2351
2022-06-03
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Job applications received via e-mail, fax, or hand delivered will not be considered. All job applications must be submitted on-line via the WCED website, E-Recruitment for Educators.

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