| 276 | |
| ADMIN OFFICER: ADMINISTRATIVE SUPPORT OFFICER: OFFICE OF THE HEAD OF DEPARTMENT | |
| Office of HoD | |
| OFFICE OF THE HOD | |
| CAPE TOWN | |
| To provide administrative support to the Office of the Head of Department of the Western Cape Education Department. | |
| 7 | |
| R 261 372 | |
| per annum | |
| 3-year relevant qualification / National Diploma tertiary qualification and 2-3 years appropriate experience in an office environment or administrative management experience. A valid drivers licence. | |
| Render line administrative support services :Draft correspondence for the Office Manager or Head of Department's signature. Co-ordinate the drafting of answers on parliamentary questions for the national and provincial spheres of government. Manage communication between line function, PMP, Finance and Exco. Arrange the photocopying of documentation/ reports/ business plans and the distribution thereof to relevant stakeholders. Compile letters, reports and take minutes. Including follow-up on matters emanating from the minutes. Prepare handouts and background information in respect of meetings, e.g. photocopying and binding of relevant documents. Manage and respond to all Eduhead e-mails. Liaison. Tracking and helping drive complex key deliverables and follow up on outstanding items. Handling of enquiries: Follow up with line function regarding the drafting of replies to ministerial enquiries. Telephonic enquiries. Enquiries from Eduhead .Maintain the relevant document management systems Assist with the maintenance of the filing system of the office of the Head of Department. Liaise with the personnel in the office regarding the up keeping of the leave register and leave forms of staff in the Head of Department's office. Responsible for the safe-keeping and provision of stores in the component e.g. stationary. Provide support to the Office of the Head of Department for supply chain management :Complete forms for travel and subsistence payment for the Head of Department and Office Manager. The preparation of submissions to incur expenditure against the units budget. Take responsibility for the petty cash of R and do the necessary claims. Processing of requests and arrange for the payment of service providers for services rendered to the Head of Departments office. Submit specifications to the Supply Chain Management component and write applicable motivations. Handle enquiries from suppliers | |
| Knowledge of Supply Chain Management practices, processes and procedures. Strategic Planning. Project Management. Facilitation. Mentor | |
| Skills: Analytical thinking. Problem solving. Financial and administrative skills. Report writing and minute taking skills. Computer literacy. Motivation skills. Planning and organizing Excellent communication skills. Strong conceptualization and formulation skills. Research skills. Project Management including project costing calculation. Proactivity. Adhere to deadlines | |
| Ms L Boniface 021 467 2534 | |
| 2022-09-02 |
e-Recruitment
