| 41 | |
| ADMIN OFFICER: ADMIN SUPPORT OFFICER: CURRICULUM SUPPORT | |
| Branch Institutional Development Coordination | |
| EDUCATION DISTRICT OFFICE WEST COAST | |
| PAARL | |
| To provide administrative support to the Curriculum Support Component at the Education District. | |
| 7 | |
| R 261 372 | |
| per annum | |
| Diploma (1 -2 years post matric qualification) plus 3 years relevant clerical/administrative experience. | |
| Render line administrative support services : Management support staff in all administrative duties. Develop and maintain processes and systems that will contribute towards improving efficiency in the component. Oversee and provide effective guidance and advice on the flow of information and documents, to and from the Curriculum Support Component . Prepare documentation and verify responses information received from schools, and other internal and external stakeholders. Obtain inputs, collate and compile reports pertaining to the Component Curriculum Support and advise/ sensitise the office, e.g.: (i) Progress reports(ii) Monthly reports (iii) Management reports. Assist with monitoring and evaluating the Performance of the Curriculum Support Component on an ongoing basis against predetermined objectives. Ensure that effective records are kept of the activities and resources of the Curriculum Support Component. Assist with the planning of workshops, large meetings, conferences as and when they occur. Follow up with outstanding documentation / data /information from relevant stakeholders. Collate curriculum data available on WCED systems such as CEMIS, Eduinfosearch, SAMI, DMIS, etc. Co-ordinate M&E activities and maintain the relevant systems. Update and maintain the information systems for curriculum projects. (e.g. APP Projects).Compile memoranda and reports on validity and relevance of data received from project stakeholders. Track issues referred to and from the Curriculum Support Component through Issue Management System (IMS). Coordinate projects development queries -related parliamentary/ ministerial enquiries referred to the Curriculum Support Component. Analyse reports and make notes and/or recommendations with regard to projects implemented by the Curriculum Support Component. Assist the Head Curriculum Support in the analysis of business reports. Draft progress reports on all plans. Keep detail records of teacher and school performance. Provide support to the Unit for supply chain management . Coordinate evidence/ supporting documents for the Curriculum Support. Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings. Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services: ( i) Arrange for the placement of project related items on the agenda of meetings chaired by the Head Curriculum Support, and to ensure circulation of accompanying memoranda. Manage the procurement of standard items: like stationary, refreshments etc. for the Curriculum Support Component. In terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advices and attendance records. Keep record of all procurement activities. Render advice and liaise w.r.t administrative matters. Keep updated on WCED school online systems including, but not limited to, LTSM online system, SAMI, CEMIS and Eduinfosearch. Studies the relevant Public Services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the Curriculum Support Component. Compile reports and submissions on request. | |
| Knowledge of provincial and national education strategies. Advanced knowledge of relevant software packages & sound application of relevant computer programmes. Knowledge on the relevant legislation/ policies/ prescripts and procedures. Basic financial administration. | |
| Draft documentation like submissions and letters, etc. Sound organising, planning and time management skills (for example workshops, conferences and events). Diary management, travel itineraries, document flow in the office. Properly record minutes and decisions at meetings. Run and maintain a record management system. Communicate effectively (written and verbally). Procure goods and services. | |
| Mr G Claasen Tel 021 860 1200 ( West Coast EDO) | |
| 2023-03-17 |
e-Recruitment
