| 234 | |
| ADMIN SUPPORT OFFICER: LEARNER SUPPORT: | |
| Branch Institutional Development Coordination | |
| EDUCATION DISTRICT OFFICE EDEN & CENTRAL KAROO | |
| GEORGE | |
| To provide administrative support to the Learner Support Component at the Education District. | |
| 7 | |
| R294 321 | |
| per annum | |
| 2 years post matric qualification (NQF 5) plus 3 years relevant clerical/ administrative experience. | |
| Render line administrative support: Management of support staff in all administrative duties. Develop and maintain processes and systems that will contribute towards improving efficiency in the component. Oversee and provide effective guidance and advice on the flow of information and documents, to and from the Learner Support Component. (i) Answering and responding / redirecting telephonic enquiries. (ii) Dealing with telephone and walk in queries. (iii) Directing queries / referrals from the DoH / DSD etc to the appropriate DBST (Circuit) Learner Support staff. (iv) Liaise with the admin officers of each circuit re placement / queries etc. (v) Follow up with Special Schools regarding placement (vi) Follow up with Head Office/especially when docs go missing. ii) Prepare documentation and verify responses information received from schools, and other internal and external stakeholders. Obtain inputs, collate and compile letters / reports pertaining to the Learner Support Component and advise/ sensitise the office,e.g.: (i) Progress reports (ii) Monthly reports (iii) Management reports .iii) Assist with monitoring and evaluating the performance of the Learner Support Component on an ongoing basis against predetermined objectives. Ensure that effective records are kept of the activities and resources of the Learner Support Component. iv) Monitoring of SLES staff leave forms (ii) Ensuring daily registers are in place. (iii) Deal with all Learner Support employees enquiries re salary issues. Assist with the planning of workshops, large meetings, conferences as and when they occur. (i) Sifting meeting prep./ admin (ii) Assist with Learner Support Components interviews. v) Follow up with outstanding documentation / data/information from relevant stakeholders e.g. Social Development, Childrens Court referrals, Child Welfare etc. Track issues referred to and from Learner Support Component through Issue Management System (IMS). Collate Learner Support data available on WCED systems such as CEMIS, Eduinfosearch,SAMI, DMIS, etc. Co-ordinate M&E activities and maintain relevant systems. Update and maintain the information systems for Learner Support Component projects. (e.g. APP Projects). (i) Compile memoranda and reports on validity and relevance of data received from project stakeholders. i) Remain abreast with project procedures and process that apply to the Learner Support Component, Positive Behaviour, Learner Support Budgets (ii) Coordinate projects development queries (labour enquiries) -related parliamentary/ ministerial enquiries referred to the Learner Support Component. (iii) Analyse reports and make notes and/or recommendations with regard to projects implemented by the Learner Support Component. (iv) Assist the Head Learner Support in the analysis of business reports. Draft progress reports on all plans. (v) Manage and maintain an effective filing system. Screen documents to determine actions/information/documents required for meetings i) Collect and compile information on project with regard to issues that needs to be discussed at meetings. Render secretariat services: (i) Arrange for the placement of project related items on the agenda of meetings chaired by the Head Learner Support, and to ensure circulation of accompanying memoranda. ? Provide Support to the Unit for Supply Chain Management. (i) Manage the procurement of standard items: (i) Handle all memorandums of agreement, venues, signatures, finances, financial planning and monitoring for WSP / positive behaviour. (ii) Assist with stationary for Learner Support staff, in terms of the project-related activities, obtain the necessary signatures on documents e.g. procurement advices and attendance records. (i) Prepare and process contract applications for Learner Support Component and follow up with HO (ii) Budget / requisition paperwork e.g. WSP/ Positive Behaviour (iii) Management of preparation of documentation for claims / payments.? | |
| Duties continued: ? Render advise and liaise w.r.t administrative matters (i) Keep an update on WCED school online systems including, SAMI, CEMIS, DMIS and Eduinfosearch (including Databases and Registers within the Learner Support Component) (ii) Maintain a database and track the distribution of LTSM, learning support, therapy sections, Abuse No More Docs etc. (ii) Facilitate and manage all databases pertaining to Assessments and Accommodations. (iii) Special school applications, data management, tracking applications (iv) Concessions / Adaptations (v) SLES Referral pathway / SIAS (vi) Database of special school referrals. (vii) Manager Register for Abuse no More. (viii) Manage registers / database re Suspensions and Expulsions / Form 22 / Abuse No More Register. (ix) EduInfo Search capturing, gathering statistics, drawing up reports as required. (x) Status / Tracking of various types of applications. (xi) Collate learner support data available on WCED systems. (xii) Track learner disability of EduInfoSearch, assist with verification of learner disabilities for AG purposes. Report on outstanding learner verifications for LSEN in the mainstream as provided by learning support educators. Study the relevant Public Services and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly. Remain abreast with project procedures and processes that apply to the Learner Support Component. Compile reports and submissions. | |
| Knowledge of provincial and national education strategies. Advanced knowledge of relevant software packages & sound application of relevant computer programmes. Knowledge on the relevant legislation/ policies/ prescripts and procedures. Basic financial administration. Draft documentation like submissions, letters, etc. Sound organising, planning and time management skills (for example workshops, conferences, events). Diary management, travel itineraries, document flow in the office. Properly record minutes and decisions at meetings. Run and maintain a record management system. Communicate effectively (written and verbally). Procure goods and services. Work under pressure. Make sound judgments. Do basic research (information gathering). Analyse documents and situations. Ability to access research sources (Information platforms). Function as a team member. | |
| Mr J Jonkers 044 803 8300 (Eden & Central Karoo EDO) | |
| 2023-09-15 |
e-Recruitment
