| 116 | |
| CHIEF ADMINISTRATION CLERK: FINANCE & SUPPLY CHAIN MANAGEMENT | |
| Branch Institutional Development Coordination | |
| DIRECTORATE: CAPE TEACHING & LEADERSHIP INSTITUTE | |
| KUILSRIVIER | |
| 7 | |
| R308 154 | |
| per annum | |
| Grade 12 certificate or equivalent, Minimum 3 years relevant experience in a Finance-related environment. | |
| Render financial and budget support services Main Responsibilities: Supervise and render financial accounting services Receive and allocate payment advice. Verify payment advice and supporting documents for correctness, verification and approval. Draw Monthly Document Control Report and ensure the completeness of the payment batches. Ensure timeous submission of payment batches to Head Office. Supervise the filing of all documents. Supervise collection of petty cash. Render a budget support service Verify information collected from managers and feedback to them. Compare and verify the comparison of expenditure against budget. Identify variances and verify the identification of variances. Verify the capturing, allocations virements on budgets. Responsible for the distribution of documents with regard to the budget. Supervise the filing of all documents. Supervise the receipt and capturing of cash payments. Monthly and Quarterly reporting to HO and Management on funds spent. Compiling annual plans and reports 2) Supervise and render Asset management services. Main Responsibilities: Oversee the compilation and maintenance of records. Verify the issuing of equipment and accessories to components and individuals in need. Identify redundant, non-serviceable and obsolete equipment for disposal. Oversee the verification of the asset register. 3) Provide supply chain & contract administrative support services Main Responsibilities: Supervise and render demand and acquisition services. Research, draft and compile specifications to be submitted to HO. Host site meetings with suppliers Request and receive quotations i.e. Petty cash Check and verify specifications. Ensure that all orders are placed on time. Render efficient provisioning administrative duties. Following up on timelines for specifications submitted. Monitor and evaluate to ensure quality service is rendered as per specs. Ensuring invoices for services delivered are submitted to HO and paid within the prescribed period. Draft annual procurement plan and capture and maintain on the electronic system. Supervise and undertake logistical support services. Check, place and verify orders for goods Receive and verify goods from suppliers. Capture and ensure that goods are captured in registers and databases. Receive request for consumable from end users. Issue consumable to end users. Check and maintain consumable registers. Ensure that all prescribe reports are submitted timeously. Perform contract management administration i.e. catering, security, garden services, window-washing, watercooler. 4) Provide Information and records services Main Responsibilities Responsible for the safe keeping of records. Ensure proper filing and management of relevant files and documents in line with relevant prescripts. Ensure proper implementation and use of relevant electronic filing system. Ensure proper documenting and distribution and or filing of documents received. 5) Supervisory functions Main Responsibilities Mentor, coach and supervise team members. Monitor and manage the day-to-day office workflow | |
| Departmental operational management systems and procedures. National and provincial instruments and legislation pertaining to administrative tasks with specific reference to the Public Service Amendment Act, Public Service Regulations and financial management prescripts, records management. Basic knowledge of supply chain duties, practices as well as the ability to capture data, operate computer and collecting statistics. Basic knowledge and understanding the legislative framework governing the Public Service Basic knowledge of work procedures in terms of the working environment National and Provincial instruments and legislation pertaining to SCM (PFMA, PPPFA (including regulations), BBBEE, Treasury Instructions, SARS, SMME, etc.) Departmental policies and procedures Financial systems (SCM and Financial) | |
| Numeracy | Literacy | Typing | Computer Literacy | Language skills Written and verbal communications Capturing and analysing of data Planning and organisation Interpretation of prescripts Sound interpersonal skills Budgeting and finance Verbal and written communication skills, including report writing | |
| Mr G Stander 021 900 5000 (CTLI) | |
| 2024-09-13 |
e-Recruitment
