| 190 | |
| ADMINISTRATION OFFICER: EXAM REGISTRATION (3 POSTS) | |
| Branch Corporate Services | |
| DIRECTORATE: EXAMS AND PRINTING ADMINISTRATION | |
| CAPE TOWN | |
| To administer and coordinate the examination registration processes for candidates and examination centres | |
| 7 | |
| R308 154 | |
| per annum | |
| An appropriate degree/diploma with 3 years relevant experience OR a matric qualification with at least 5 years relevant experience in an examinations or education environment; valid EB driver’s licence | |
| Knowledge of National Senior Certificate (NSC) and Senior Certificate (SC) examination policies and processes | |
| 1. Registration of candidates for the NSC and SC Examinations • Execute the registration application process for candidates • Verification of candidates captured information • Verification of online SC applications • Verification of candidate subject and personal registration information • Supervise the dispatch of schedule of entries, examination labels and admission letters. • Ensure adherence to the Policy and Regulations for the Conduct, Administration and Management of the NSC examination. • Administer the process for the approval of concessions for immigrant status, and special educational needs and the alternative arrangements and assessments required. 2. Registration of examination centres and designated centres • Administer and coordinate process of verifying the registration and accreditation of all schools and accredited institutions in line with National Policy • Administer and coordinate the identification, establishment and audit of designated examination centres. • Oversee the completion of the audit of examination centres by schools identified as exam centres 3. Appointment of Invigilators for the NSC and SC Examinations • Execute all administrative tasks for the recruitment and selection of Invigilators. • Receive and capture nominations for appointment of community invigilators from districts including disclosure contracts. • Execute the appointment of Invigilators on the computerised database • Collate the invigilator data for the training of invigilators. • Execute the claims process and timeous payment of all appointed invigilators. 4. Appointment of student Examination Assistants (EAs) for Marking Centres • Execute all administrative tasks for the recruitment and selection of Examination Assistants (EAs). • Receive and capture application forms and verify the supporting documents for the appointment of the EAs. • Execute the appointment of the EAs on the computerised database • Collate the EA appointment data for their allocation to tasks at the marking centre. • Prepare the registers and identification cards for the EAs for the marking centres • Execute the claims process and timeous payment of all appointed EAs. 5. Supervision of Staff • Oversee the supervision, guidance and discipline of staff • Attend to grievances and misconduct cases involving junior staff • Oversee the attendance and leave management of staff and Interns • Assist in the planning of projects and training of personnel in the component 6. Administration and Reporting • Compile detailed management plans for various projects managed by the examination registration component. • Draft correspondence with regards to examination registration processes for clients and role-players • Draft submissions for senior managers approval • Deal with exam related result queries • Report weekly on progress towards specific project milestones • Provide stats and inputs to the line managers on applications received and processed. | |
| • Working knowledge of exam mainframe and exam databases • Knowledge of directives, policies and regulations pertaining to the Senior Certificate (Report 550), Senior Certificate (Amended) and the National Senior Certificate (NSC) • Knowledge of client care and information management • Internal and external marketing and communication processes • Functions, programmes and projects of the WCED • Electronic information content • Advanced Communication skills • Analysing of statistics | |
| • Proven Computer literacy (Ms Word, MS Excel) • Excellent communication skills • Ability to work in a methodical, organised way • Familiarity with examination computer systems • Project management • Excellent writing skills • Willing and able to drive a government vehicle when necessary • Ability to handle and resolve conflict situations | |
| Ms L Bredenkamp: 021 467 2945 | |
| 2025-01-31 |
e-Recruitment
