| 67 | |
| PERSONAL ASSISTANT: INCLUSIVE EDUCATION & SPECIAL PROGRAMMES | |
| Branch Institutional Development Coordination | |
| BRANCH: INSTITUTION DEVELOPMENT AND COORDINATION | |
| CAPE TOWN | |
| 7 | |
| R325 101 | |
| per annum | |
| Matric Qualification; an accredited Secretarial/Office Administration Diploma/ Certificate and minimum of 3 years relevant experience in rendering administrative support services to management. | |
| Provides a secretarial/receptionist support service to the HoD, which include organising and maintaining diaries and making appointments. Rendering administrative support services in the office of the HoD; producing documents, briefing papers, reports and presentations. Provide support to HoD and Office Manager regarding meetings. Analyse information and compile complex documents/submissions of strategic nature for the MEC, HoD and members of Top Management, Draft submissions, letters, internal memorandums etc. Remain abreast with the policies, procedures and processes that apply in the office. Support the Office Manager with budget management; ensure financial objectives are met; schedule expenditures; analyzing variances; initiating corrective actions and report back to Office Manager. Assist Office Manager in mentoring staff/interns in office. Ability to project manage events and plan ahead; contribute to team effort and success of projects with Office Manager. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement required by the HoD.Devising and maintaining effective and efficient office systems, including data management and filing. Arranging travel, visas and accommodation. Taking minutes of meetings or provide general assistance during presentations. Screening phone calls, enquiries and handling all requests. Meeting and greeting visitors at all levels of seniority. Dealing with incoming email, faxes and post, often corresponding on behalf of the manager. Organising meetings and ensuring the manager is well prepared for meetings. Liaising with clients, suppliers and other staff. Carrying out background research and presenting findings. | |
| Good communicator, creative, innovative skills and well-organised. Knowledge on the relevant legislation/ policies/ prescripts and procedure; Basic financial administration, proactive and organized with proven business report writing and excellent communication skills. Good office and financial administration. Computer literate and fully aware of good social media etiquette. Knowledge of financial systems (BAS and PERSAL), IMS and J-track will be an advantage. | |
| sound planning and organising skills; minute taking; Communicate effectively (written and verbally); Advanced typing, Ability to deal enquiries/complaints pertaining with a wide variety of functions/ activities within the Department. | |
| Must be reliable and punctual; Excellent interpersonal relations; Must be able to work under pressure and after hours, Make sound judgements; Customer Service Orientated; Team player; Self-management. | |
| Mr AJE Meyer: Tel 021 467 2105 | |
| 2025-06-10 |
e-Recruitment
